Waste Manifest: How It Works
A one-page guide for generators, haulers, and receiving facilities.
Built to align with Texas RRC 16 TAC Chapter 4 (Subchapter A) requirements:
§4.190 (Waste Characterization)
§4.191 (Manifests)
§4.192 (Transfers)
§4.193 (Haulers)
§4.194 (Recordkeeping)
End‑to‑End Flow
Step 1
Pickup & Initiate
Driver authenticates via PIN; hauler starts a digital manifest at site and signs pickup
Step 2
Driver Link & Facility Notice
Before leaving site, driver receives a secure link to the digital manifest; receiving facility is emailed a link to complete receipt
Step 3
Facility Receipt & E‑Sign
Hauler provides Manifest ID upon arrival; Receiver authenticates via PIN; confirms permit coverage and waste details, then e‑signs receipt
Step 4
Notify & Archive
Signed PDF is distributed to stakeholders; records retained ≥ 3 years (§4.194)
About PIN Access
Each company uses a PIN to access workflows; no individual user accounts are required.
- Waste Hauler: company PIN issued to the hauler for Driver pickup/signing.
- Receiving Facility: each facility has its own PIN for receipt/signing.
For company PIN questions, please contact your WorkSync HSE contact point to coordinate.
Who Does What (At‑a‑Glance)
Generator (Operator)
- Profile each waste stream (EP‑9 or equivalent) (§4.190)
- Ensure EP‑10 manifest accompanies the load (§4.191)
- Use permitted hauler and authorized facility
- Retain profiles & manifests ≥ 3 years (§4.194)
Waste Hauler (Transporter)
- Hold valid RRC Waste Hauler Permit (WH‑1) (§4.193)
- List/mark vehicles (WH‑2); no leaks; no commingling
- Driver signs at pickup; manifest travels with load
- Deliver only to authorized facilities; retain records ≥ 3 years
Receiving Facility
- Verify manifest & waste vs. permit; sign on receipt (§4.191)
- Refuse improper/unpermitted loads; notify RRC if required
- Report discrepancies as required (§4.194(b))
- Retain manifests & profiles ≥ 3 years (§4.194)
What the Software Automates
Digital EP‑10 (Manifest)
- Captures all §4.191 fields (generator, location, waste, transporter, destination)
- Driver PIN e‑signature at pickup; Receiver PIN e‑signature at delivery
- PDF generated and shared with stakeholders
Controls & Notifications
- Validates permitted hauler and authorized facility before close
- Sends emails/SMS to generator/hauler/facility/participants
- Maintains audit trail and immutable PDF hash
Recordkeeping & Reporting
- Stores signed PDFs; retains data for ≥ 3 years (§4.194)
- Exports data for facility/operator reporting
- Optional discrepancy notes and cross‑jurisdiction flags (§4.192)
Access & Security
- Role‑appropriate entry points (Generator, Driver, Receiver)
- Time‑boxed e‑sign links and PIN verification
- Compliance‑ready audit logs
Quick Notes
- Electronic manifests are acceptable if they capture §4.191 information and are accessible to all parties and the RRC.
- For out‑of‑state or non‑RRC facilities, maintain manifest/shipping records and follow §4.192 reporting.
- Hazardous oil & gas waste follows additional manifesting per §3.98; use appropriate hazardous waste forms when applicable.
Questions or Feedback
Send a note to our HSE Director. Your contact information is kept confidential.